Join our team_

Based in our Christchurch office located in the central city, this full time position reporting to all of our Directors, would involve providing administrative support by organising and handling office management duties. The fast-paced nature of our workplace demands strong organisational skills and the ability to prioritise effectively. You will need to handle multiple tasks simultaneously and able to meet deadlines. Adaptability is key as you may be required to take on a variety of tasks and prioritise and adjust focus accordingly.

 Duties include:

• Acting as the main point of contact among Directors, employees, clients and other external parties.
• Monitoring, screening and redirecting Director emails where possible.
• Keeping software recording up to date.
• Managing Director calendars and scheduling.
• Managing travel plans and accompanying them in travel, if required.
• Communicating Director absence to the team and redirecting work where needed.
• Prepare and organise documents, reports, and presentations for quarterly executive meetings and board presentations.
• Recording and actioning meeting minutes.
• Assisting with monthly invoicing and Director write-offs.

We offer:

• Flexibility to achieve work/life balance.
• Attractive remuneration
• A highly supportive work environment between all the offices and the encouragement of sharing and collaborating with staff throughout the company, not just the Christchurch office.

You will need the following skills to be successful in this role:

• Previous work experience as an Executive Assistant, Personal Assistant or similar role.
• Excellent verbal and written communications skills.
• Exceptional organisational and time management skills.
• Confidence and familiarity or adaptability to different office technology.
• Demonstrated ability to work independently, prioritize tasks, and meet deadlines in a dynamic work environment.
• Discretion and confidentiality awareness.

Applications close Thursday 30 November 2023.